About
Our client is a renowned International Art Gallery in London with a wide-ranging roster that runs from
Francis Bacon to Andy Warhol.
Job Purpose
The PA / Sales Assistant will provide high level assistance for the Senior Director of the gallery. This can
be a demanding role – so a strong, well-organized, and confident candidate is crucial.
Responsibilities
– Manage Senior Directors diary
– Organise internal and external meetings
– Co-ordinate travel and related itineraries
– Screen all telephone calls and respond accordingly, manage post and email communication and
greet clients on behalf of the SD
– Prepare a daily running list for the SD and ensure critical tasks are completed each day
– Manage the SD’s client database: add new clients, ensure existing client information is correct,
maintain up to date interest lists, etc.
– Assist the SD in preparing for meetings and viewings
– Work on presentations to send to clients on behalf of the SD
– Compile and record sales offers
– After sales follow up co-ordinating with Gallery Manager, Finance Manager and Operations
Manager
– Complete SD’s monthly expense reports
– Assist in administrative duties as required
– Assist with events organising
Requirements
– BA or Masters degree in Art History
– Fluent in German – both written and spoken
– Other languages are an advantage
– Excellent communication
– Client service skills
– Proactive approach and ability to use initiative
– High level of attention to detail
– Excellent organisational skills including ability to multi-task and prioritise under pressure
– Ability to handle confidential information with discretion
– Good working knowledge of Art Logic, Art Net, Microsoft Office, Excel, Outlook (calendar)
– Proficiency on Mac operating systems including on iMac, iPhone and iPad
– Ideal candidate will have experience in an assistant role
Reporting to: Senior Director
Working Hours: Tuesday – Friday 10am-6pm & Saturdays 10am – 5pm; some evenings may be
required.
Start: ASAP
Salary: £25K to £30K DOE