Purpose of the role:
To assist in day-to-day activities, by providing effective administrative and office support.
Responsibilities:
Supporting the day-to-day business operations of this director’s office, including:
- Dealing with post, telephone calls, routine communication, cabs and couriers
- Undertake research and/or collation of documents and presentations as directed
- Maintain an effective filing system
- Handling confidential information and exercising a high degree of discretion
- Travel arrangements and hospitality (e.g. sourcing tickets for sporting events)
- Arranging aspects of his personal life, e.g. holiday home, school fees etc.
- Expenses, correspondence and general personal assistant duties
Measures of success:
- Completion of tasks on a ‘same day’ basis, unless other timescales or lower priority agreed
- Letters and documents are accurate and comply with company standards
- Clients and colleagues treated in a professional, helpful and friendly manner at all times
- Calls/meetings followed up efficiently, queries dealt with promptly and courteously
- Observes strict compliance protecting confidential, sensitive information and materials
- Filing maintained up to date and correctly coded
- Couriers and emails processed correctly and efficiently
Required skill set:
- Strong communication and interpersonal skills
- Highly organised at all times
- Discretion and sensitivity around confidential information
- Team player, willing to roll up sleeves and do whatever is required
- Computer literate, strong competence in Microsoft Office
- Capable and confident – both in conduct and communication
- Positive and enthusiastic personality, representing a positive image of the business at all times
- A minimum of 4 years in a similar role
Contract: 12 months, full-time
*** It is originally a Maternity Cover role that will become a permanent role in a different department once the person returns from mat leave
Location: Central London, onsite and no hybrid