In this role the candidate will be responsible for supporting the coordination and running of the Operations Department alongside the Operations Manager and a wider team of technicians and coordinators.

Responsibilities include:

  • Liaising with the sales support team to provide all art services for display and appointment needs.
  • Ensure Gallery’s display for appointments and exhibitions are coordinated in a way that supports the gallery’s vision and its values, and ensure all sales-related demands are executed in a timely manner.
  • Overseeing movement of stock and accurate maintaining of records.
  • Check artwork quality and assessing condition.
  • Tracking all products/issues, ensuring correct route is followed.
  • Liaise with suppliers re on-going orders / timeframes / cost management.
  • Assist department with supplier deliveries and collections.
  • Coordinating logistics and installations for UK and oversees appointments.
  • Working closely with suppliers and artists’ workshops.

Administrative duties for the department, including:

  • Providing office support to the Department Manager.
  • Providing cover for colleagues in their absence.
  • Research into competitive suppliers, building new relationships.
  • Development of Department paperwork – initiate ideas for future development.
  • Develop a direct and positive working relationship with the operations office team, sales support team and maintain sound communication with other team members.

Essential requirements:

  • 1 – 2+ years of experience in a logistics role gained within a gallery, auction house or museum setting.
  • Strong communication skills at all levels.
  • High level of attention to detail.
  • Highly organized; accuracy with figures / sensitive data.
  • Assertive, yet calm demeanour.
  • Acute awareness of Supply and Demand Chain.
  • Pro-active at all times.
  • Team player; works to own initiative.
  • Office 365 fluency.

Beneficial but not essential:

  • Additional language(s).
  • Understanding of customs procedures.
  • Client liaison experience.
  • Understanding of framing methods.

Schedule: Full-time, based in the office


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