Our client is a renowned International Art Gallery in New York with a wide-ranging roster that runs from Francis Bacon to Andy Warhol.Job Purpose
The Executive Assistant will provide high-level assistance for the Owner of the gallery executives. This can be a demanding role – so a strong, well-organized, and confident candidate is crucial.


  • Manage owner’s calendar, organize internal and external meetings, and restaurant reservations, and coordinate travel and related itineraries with hotels and car service.
  • Screen all telephone calls to the owner’s office, manage all post and email communication and greet clients on behalf of the owner.
  • Prepare a daily running list for the owner and ensure critical tasks are completed each day.
  • Event planning as needed for the owner, including top client dinners, artist dinners, etc.
  • Manage the owner’s client database: add new clients, ensuring existing client information is correct, maintain up-to-date interest, offers and mailing lists, etc.
  • Assist the owner in preparing for meetings and viewings.
  • Assist the owner with sales-related activities including creating sales packs, sending sales offers to clients, corresponding with clients on the owner’s behalf and relaying all communication, and ensuring efficient post-sale service for clients.
  • Complete owner’s monthly expense reports and other administrative duties.
  • Assist with personal administrative duties as required.
  • Possible travel with the owner to art fairs as support on-site.


  • Minimum 2 years experience with an art gallery, auction house, or museum
  • The ideal candidate will have experience in an assistant role
  • Excellent communication and client service skills
  • Ability to multi-task and prioritize in a fast-paced environment
  • Proactive approach and ability to use initiative
  • High level of attention to detail and excellent organizational skills
  • Ability to handle confidential information with discretion
  • Good working knowledge of Art Logic and/or ArtBase, Artnet, Microsoft Office particularly Word, Excel, and Outlook
  • Proficiency in Mac operating systems including iMac, iPhone, and iPad
  • Familiarity with an interest in the galley’s program
  • Foreign languages are an advantage, although not required

Start Date         : ASAP
Location            : New York
Position             : Full-time permanent
Working Hour  : Tuesday – Saturday 9:00am – 6:00pm (Additional hours as needed during auction weeks, private viewings, busy season, travel)
Salary                 : $70k-$80k, depending on experience


    Please fill in the form below and attach your CV to apply now.

    Your Name*





    Other (please state)

    Languages (must be fluent)

    Other (please state)

    Secretarial Qualifications

    Administration ExperienceDatabase Experience

    Other (please state)



    Your Email*


    Attach Your CV*

    Attach Your Cover Letter

    I am happy for LWAI to store the information I have supplied, and to contact me with career opportunities. (Details will not be shared with third parties without prior consent.)