Our client is a major Contemporary Gallery in London. They are looking for a professional and flexible Administrator to support the Executive Assistant in managing the Owner’s day-to-day.


  • Work closely with the Executive Assistant in an administrative role
  • Produce tailored itineraries and carry out preparatory research for upcoming trips
  • Monthly posting and reconciliation for expenses, credit cards, and petty cash
  • Assist with range of emails and correspondence including post and deliveries
  • In collaboration with gallery colleagues, ensure the Owner and Executive Assistant are updated on artist news and upcoming projects
  • Responsible for updating and managing the diary by ensuring all the gallery’s artist external events and key art events (PVs, auctions, art fairs, biennales, etc.) are noted
  • Liaise with sales team to research and monitor art world clash sheet
  • Review and update Salesforce contacts
  • Assist in researching artists and support the management of existing relationships
  • Coordinate effectively to ensure seamless link up of both gallery and personal diaries
  • Provide remote support when the Owner and Executive Assistant are travelling/away from the gallery
  • Liaise with art project activities as requested
  • Additional ad hoc tasks

Candidate Specifications:

  • Excellent attention to detail
  • Strong written and verbal communication skills
  • Articulate, well presented and discrete
  • Good knowledge of the contemporary art market
  • Highly organized and efficient
  • Flexible approach
  • Ability to manage a busy workload and stay calm under pressure
  • Strong IT skills
  • Previous art world administrative experience

Location: London, home working available with prior agreement. Some travel required.

To be filled ASAP
Salary: 30-35k+ DOE


    Please fill in the form below and attach your CV to apply now.

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