Position overview:
This role reports directly to the Financial Controller based in London. He/she is responsible for the production of the New York management accounts, accounts payable processing and financial controls relating to the Gallery in NY business unit.
The role has primary responsibility for providing timely, accurate and concise information to the senior management team, the department heads, staff, and suppliers. The person in this role will also manage petty cash in New York.
This role is made up of 3 main elements:
- Management Accounts
- Contribute to accurate and fully reconciled monthly management accounts to the agreed timetable ensuring full understanding of significant variances to budget and to prior year for each entity.
- Workclosely with budget managers & the Financial Controller to monitor and analyse costs and ensure targeted savings are achieved.
- Reviewing overhead costs ensuring appropriate accruals and prepayments are inplace.
- Assist with the annual budgeting process with specific responsibilities for New York overheads.
- Overseeing all year-end activities for the Gallery in New York.
- Financial Control
- Ensuring that the Gallery meets all US audit and other statutory requirements.
- Ensurefull and timely compliance with all tax legislation for the Gallery in New York in regard to income, sales, and payroll taxes.
- Ensuresales taxes are filed in timely manners.
- Preparecash flow forecasts.
- Toimplement effective balance sheet controls, particularly in respect of control account reconciliations.
- To design and implement effective and efficient Petty Cash and Staff Expenses processes.
- To ensure New York bank & credit card reconciliations are completed on a timely basis including the proper classification of expenses and that there are no unreconciled items.
- Will be involved in sales approval process.
- Ensure SAP B1 is being used optimally and with appropriate controls.
- Accounts Payable
- Manage the purchase ledger function in line with Company policies and procedures
- Ensuresupplier invoices and staff expenses (including supporting documents) are correctly recorded in the accounting system
- EnsureConcur Expense/Management is being used optimally and with appropriate controls for staff expenses and in the near future for third party vendors
- Liaisewith internal stakeholders and suppliers to ensure that queries are resolved within acceptable timescales
- Monitorsupplier statement reconciliations
- Weeklyand monthly monitoring of the purchase ledger performance ensuring a consistent level of quality and compliance is delivered
- Continuousreview of internal processes
Key skills/attributes include:
Essential
- 4+years of experience in a fast-paced business environment
- Qualified accountantor qualified by experience (has a working knowledge of GAAP)
- Motivatedindividual with excellent time management skills
- Strongorganisational skills with the ability to multitask.
- Provenrecord of demonstrating an ability to work on their own or within a group setting.
- Excellentwritten and oral communication skills
- Excellentattention to detail
- Stronganalytical and problem-solving skills
- Strongfocus on providing an excellent service to internal and external customers.
- StrongIT skills, particularly in the use of financial packages, EXCEL
Desirable
Experiencewith Sales Tax Rules and in particular the Wayfair Ruling
- Experiencewith the use of SAP, Vison and Concur
- Interestin and familiarity with art galleries
- Abilityto work in a matrix organisation structure.
- Abilityto develop and implement policies, ensuring stakeholder support.
- Ableto adhere to & enforce current policies & an ability to develop/implement new policies to improve the overall financial performance, security & reliability of information.
Schedule: Full-time, (mostly on site and the possibility of one remote day per week)
Salary: $110-125K PA plus a great package of benefits