Our client, an established Gallery specialising in Modern British and Contemporary art, are looking for a candidate with previous bookkeeping experience ideally in a busy commercial art gallery.  The role involves working as part of a small dynamic team alongside the Founder Director, Gallery Manager, and Artist Liaison. Reporting directly to the Founder Director, you will be crucial to the smooth running of the business, primarily responsible for all financial related tasks.  The role requires a proactive and communicative individual able to work well independently.  A team player with initiative and an eye for detail is crucial.  As a vibrant and energetic workplace, the gallery runs multiple projects at once so they are looking for someone who can hit the ground running who will enjoy being a key part of this creative business.

Main responsibilities include:

Financial Administration 

  • Bookkeeping, record keeping, and filing (knowledge of Quickbooks or Zero
    essential)
  • Processing VAT returns and assisting end of year annual returns with
    accountants (knowledge of Margin scheme & ARR required)
  • Scheduling and liaising on HMRC payments
  • Monitoring and recording payments from clients, contacting debtors when
    necessary
  • Responsible for completing and processing gallery artists’ settlement
    statements
  • Providing settlement details for estates, galleries, institutions, and private
    collectors
  • Completing bank reconciliations and profit statements
  • Managing margin scheme entries in accounts system
  • Filing and paying Artist Resale Rights with ACS and DACS
  • Managing service contracts and paying suppliers, arranging direct debits
    and standing orders
  • Liaising with the company accountant on all accounting matters, including
    assisting with personal tax returns for the Founder/Director
  • Developing a regular financial reporting system with Founder Director
  • Weekly cash flow management
  • Responsible for upkeep of all financial filing systems
  • Budgeting and forecasting for onsite exhibitions and offsite projects / art
    fairs
  • Updating financial spreadsheets for consultancy projects

Start date: Early March

Commitment: 4 days per week, 20 hours per week

Salary: £35k-£40k pro rata

 

    Please fill in the form below and attach your CV to apply now.

    Your Name*

    Address

    Telephone*

    Qualifications

    BAMAPHD

    Other (please state)

    Languages (must be fluent)
    EnglishFrenchGermanSpanishCantoneseMandarinItalianRussian

    Other (please state)

    Secretarial Qualifications

    Administration ExperienceDatabase Experience

    Other (please state)

    Availability*

    Part-TimeFull-TimeTemporary/ContractInternships

    Your Email*

    Message

    Attach Your CV*

    Attach Your Cover Letter


    I am happy for LWAI to store the information I have supplied, and to contact me with career opportunities. (Details will not be shared with third parties without prior consent.)