About
Our client is a Mayfair-based art gallery looking to hire an exceptional Executive Assistant to help them accelerate and drive growth.
As a small, family-run company, they need someone who is comfortable working in a tight-knit group and is happy to be flexible in their day-to-day tasks. The ideal candidate will provide top level assistance for high level executives. This can be a demanding role, so a strong, well-organised, and confident candidate is crucial.
Main Responsibilities Include:
· Providing support to the directors and administrative aid to the gallery team.
· Liaising between clients, suppliers, restorers & auction houses
· Organising travel for business and leisure; booking flights, hotels and managing itineraries.
· Handling travel expenses.
· Assisting with deliveries and local errands, including packing/unpacking artworks, hand delivering objects to clients and auction houses.
· Property visits to take meter readings, opening for contractors.
· Negotiating better rates on utility bills and various quotes, keeping mobile contracts up to date.
· Diary management; scheduling meetings with clients, experts, auction houses etc.
· Call handling.
· Welcoming clients in a polite and professional manner.
· Preparing beverages for client meetings and visitors.
· General office admin including filing and photocopying.
· Overseeing office supplies and making all purchases for stationary, books, equipment etc., when required.
· Assisting at events and exhibitions.
Ideal candidate must have:
· Excellent written and spoken English.
· A minimum of 3 years’ experience working as a PA/EA
· Confident telephone manner.
· Excellent organisational skills and ability to multitask and problem solve.
· Flexibility and ability to prioritise workloads.
· IT literacy and be highly proficient in Microsoft Office.
· Excellent customer service skills.
· Ability to handle high pressure situations and adapt quickly
Location: London
Salary: £35-50K DOE