Our client is looking for a Shipping Coordinator to support the Shipping Department and contribute to the departmental strategy by striving to achieve operational objectives and personal goals.

Responsibilities include:

  • Shipping coordination and scheduling: arranging safe transport, including delivery and installation of artwork in good time, working to tight deadlines.
  • Processing and filing TA & Bond data with HMRC.
  • Running and maintaining regular reports to track TA & Bond data, for future audits.
  • Overseeing crating, art-handling, and packing in fine art Warehouse.
  • Maintaining all necessary paperwork and files; ensuring the Gallery database is updated with all Shipping, customs, and transport information.
  • Liaising with UK & international Shipping agents to obtain estimates, shipping schedules, import and export formalities, deliveries, and installation of sold artworks.
  • Understanding and adhering to strict UK and international customs regulations regarding the import and export of fine art.
  • Obtaining documentation such as Export Licenses, ATA Carnets, Power of Attorney forms when necessary.
  • Process and update locations of artwork according to hands-on information; from release and receiving paperwork.
  • Managing and controlling shipping budgets, including processing invoices and understanding cashflow.

Essential Qualities:

  • Strong administration, organisational, and professional communication skills.
  • Experience in international shipping procedures, UK and EU Customs procedures and

regulations, and strong knowledge of contemporary art preferred but not essential.

  • Good numerical skills.
  • Excellent record-keeping skills, with a razor-sharp eye for detail.
  • Ability to handle a high level of volume and complexity with speed and accuracy.
  • Positive outlook to changing requirements; resilient and solutions-focused.
  • Proactive at all times.
  • Team player with the ability to ‘think outside the box.
  • Good knowledge of Office 365.

Salary: DOE

Full-time, in the office

 

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