We are on the hunt for a Shipping Coordinator to work with a group of Contemporary and Modern Galleries in London.


·        Obtain shipping quotes from approved Shippers for inbound and outbound shipment of artworks. Negotiate bespoke shipping costs for shipments and installations

·        Assist in handling of each individual shipment to fit bespoke client needs including but not exclusively; packing specifications (Fine Art and Courier); paperwork preparation (including correct Customs documentation); liaison with appropriate regulatory bodies (domestic and international); freight quote sourcing and booking

·        Monitor the progress of international & domestic outbound shipments, troubleshooting to rectify problems in a timely manner and ensure all stakeholders are informed accordingly

·        Ensure all shipments are carried out in full compliance with local/international regulations, such as Export and CITES licenses

·        Work closely alongside the wider Logistics team to ensure projects are delivered accurately, cost effectively and to deadline

·        Ensure the Head of Department is aware of any escalated issues raised by internal or external clients

Person Specification

  • Languages – Excellent written and spoken English; additional languages beneficial but not essential
  • 2-3 years’ experience ideally gained in a Fine Art Logistics team in a gallery or relatable working environment
  • Strong organisational, analytical, managerial and troubleshooting skills
  • Strong commercial acumen
  • Ability to work professionally and responsibly
  • Excellent communication, interpersonal and written presentation skills
  • Microsoft Office (Excel, Word, Outlook essential)


To be filled ASAP

Permanent role with growth opportunity

    Please fill in the form below and attach your CV to apply now.

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