Our client is looking for a full time PA to work in their small but busy private family / art dealer’s office in Chelsea. This is a brilliant role for someone who wants to expand on their knowledge of the inner workings of the industry, is organised, pro-active and thrives in such an environment. The job specification is based on but not limited to the following duties.

PA

  • All PA duties – both professional and private
  • Worldwide travel arrangements (liaise with travel agent and manage, not book)
  • Support with networking events and parties

OFFICE MANAGER/ADMINISTRATOR

  • Being the first point of contact for anyone contacting the company. This includes filtering all correspondence sent to the general e-mail address, answering the telephones and opening the post.
  • Greeting clients, offering them tea and coffee.
  • Presenting a friendly and positive image of the company.
  • Overseeing all computers and liaising with our IT specialist when required.
  • Maintaining all office technical equipment (Scanners, telephones, iPad, cameras etc).
  • Good Computer and IT knowledge.
  • Computer literacy: MS Outlook, Word, Xcel, Art Logic, Artnet
  • Arranging Delivery & Collection of works of art in UK for consignment/restoration/framing. Sometimes you will be required to deliver smaller works by hand. Understanding importation VAT, margin VAT, TA status and ARR.
  • Stock: cataloguing new works, Artnet searches, ALR certificates, monitoring auction catalogues, arranging condition reports, extensive record keeping (Insurance documents, shipping documents, sales records etc). Updating log stock and contact databases.
  • Gallery management
  • Managing invoices and accounts payable
  • Handling and moving artworks within the building
  • Overseeing Building maintenance
  • Monitoring stationery/sundry supplies

Desirable skills / attributes:

  • Good written English, ability to write copy and take dictation
  • Numerate, understanding of simple accounting, especially for VAT purposes
  • Common Sense
  • Flexible approach
  • Organised and efficient, with an attention to detail
  • Strong communication skills both verbally and writing
  • Articulate, well presented and personable
  • Knowledge of the contemporary art market
  • Good initiative and self-motivated
  • French speaking a bonus but not necessary

Location: London
Start date: November
Salary: £30-35k DOE
Hours: 10.00am – 6.00pm, Monday – Friday plus 20 days holiday & statutory holidays

    Please fill in the form below and attach your CV to apply now.

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